Using the EDI Management Console

You can use the EDI Management Console (EMC) to monitor the EDI files that you send to Catalogue (EDI documents sent to your production environment or EDI sample data sent to the demo environment). The EMC displays EDI validation (for example, unknown Catalogue account number, unknown batch password or unknown proxy account) and EDI standards validation errors (for example, non-compliant EDI qualifiers, mandatory segments and elements, field lengths and so on).

Note: EDI files and records on the EDI Management Console are retained for 180 days.

To view EDI errors on the EDI Management Console

1	Log in to the environment where you submitted the EDI files:

Your production environment—The URL for the production environment is https://catalogue.gxs.com

The demo environment—The demo environment is used to submit sample EDI text or test EDI files to validate data before it is submitted to your production environment. The URL for the demo environment is https://cataloguedemo.gxs.com

Note: Before you can submit EDI sample data, you must have a Catalogue Demo Account set up in the demo environment. Call OpenText Cloud Support Services (CSS) at 1-800-334-2255 for information on setting up this account.

2	Click Data Management > EDI Management Console. The EDI Management Console List page opens.

The table displays from left for each EDI file:

Check boxes to the left of files	Check boxes for selecting EDI files to cancel processing. Note: Click the top check box to the left of the Status heading to select all documents on a page. Once this check box is selected, deselecting a check box for any file deselects the top check box.
Status	File’s current status: New—The file has not been processed by the system and is eligible for processing. Completed—The file has been processed by the system and there are no errors. Completed With Errors—The file has been processed by the system, but it contains business errors (for example, an incorrect color code) which will appear in Error Processing (EP). In Progress—The file is being processed. In Error—The file failed EDI validation. Typical errors include unknown Catalogue account number, unknown batch password, and unknown proxy account. An email of this error is sent to cataloguesupport@opentext.com. Cancelled—The file is not eligible for processing by the system; someone took the action to cancel the file from being processed. Partially Processed—The file’s processing was suspended because the queue processor shut down. When the queue processor restarts, the file resumes processing and its status is changed to In Progress. Failed Validation—The file failed EDI standards validation; EDI data does not conform to published EDI standards. Typical errors include EDI qualifiers, mandatory segments and elements, field lengths, and so on. Unsupported Document Type—The file is not an EDI file. Duplicate CtlNum—The file failed because another file with the same control number was already submitted for processing. This status is not applicable if the option “Allow duplicate ISA/IEA control numbers� has been set for your account by an administrator.
Document Control Number	The control number of the original EDI file. If your account is set up to allow duplicate control numbers, a sequence number is generated up to 99,999. The number is displayed as DocumentControlNumber:SequenceNumber If the Load Status Report option has been turned on at the account level (by the OpenText administrator), you can click on the document control number to display the Load Status Report (LSR) for the file (which can then be downloaded). To turn on the LSR option, see “Contacting Technical Support� . For more information on the LSR, see “Load Status Report� .
Account Number	The identification number of the account to which the file was submitted.
Account Name	The name of the account to which the file was submitted.
File Name	The name of the file.
File Size (bytes)	The size of the file you submitted. Move your cursor over the file size to see the name of the file. This file name is the OpenText Doc ID.
Queued	The date and time the file was retrieved from Inovisworks via FTP.
Started	The date and time Catalogue started processing the file.
Finished	The date and time Catalogue finished processing the file.
Duration	The amount of time it took Catalogue to process the file.
Notes	Detailed information about the error.
Download	Click the Download icon associated with a file to open or save the EDI file in standard size (not zip file). EDI files are available regardless of their status.

3	To locate a file in the list, do any of the following:

Filter the EDI file list. See “Filtering the EDI File List on the EMC� .

Scroll down the list.

Use the browse bar to move between pages.

21.2 release. Online Help last updated March 6, 2021 OpenText Active Catalogue Browser Interface User Guide for Vendors PDF

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