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Introduction
About This Guide
Audience
Minimum System Requirements
Conventions Used in This Guide
Accessing Product Documentation
Installing Adobe Reader
Retailers and Vendors
Contacting Technical Support
Overview
OpenText Active Catalogue Browser Interface
Logging In and Out of OpenText Active Catalogue
Account Lock Out
Changing Your Password
Password Requirements
Resetting Your Password
Login Page Links
Navigating OpenText Active Catalogue
Navigation Panel
Button Bar
Filter Bar
Search Bar
Auto-Fill
Browse Bar
Page Size
Hyperlinks
Sorting a List
Find Link
Using Online Help
Contacting Support
Entering Dates
Discarding Changes Before Saving
Success and Error Messages
Timing Out
Printing from OpenText Active Catalogue
Working with User Profiles
Overview
Self-Service Administration by Super Users
Adding a User
Updating User Information
Deleting a User
Activating a User
Deactivating a User
Changing a User’s Password
Copying User Data to a Table
Resetting Passwords for Multiple Users
Viewing Access Permissions for Role Profiles
Viewing Users Assigned to a Role
Changing a User’s Role
Working With Access Rights
Overview
Account Access
Individual Access
Finding Trading Partner Access to Your Catalogue
Filtering the Trading Partner List
Filtering the Trading Partner Access - Selection Codes List
Filtering the Trading Partner Access Product List
Setting or Changing Trading Partner Access
Using Mass Update to Assign the Same Access
Working with Accounts
Maintaining Your Account
Viewing Your GS1 (UCC/EAN) Company Prefixes
Viewing a Retailer’s Account and Detail Information
Filtering the Trading Partner List
Filtering the GS1 (UCC/EAN) Company Prefix List
Custom Fields
Using an EDI 888 Document to Populate Custom Field Values
EDI Location from Header Segment
Custom Field Definition Examples
Using EDI Location to Determine the Custom Field Value
Using EDI Qualifier Location/Value Pair to Determine the Custom Field Value
Using EDI Qualifier Location/Value Pairs to Determine Multiple Custom Field Values
Adding a Custom Field Definition
Editing a Custom Field Definition
Viewing a Custom Field Definition
Deleting a Custom Field Definition
Working with Attribute Filters
Attribute Filter Access Rights
GTIN Attribute Groups
About Default Attribute Filters
Finding Attribute Filters
Filtering the Attribute Filter List
Viewing an Attribute Filter
Applying an Attribute Filter to Your Current Session
Assigning a User Default Attribute Filter for Future Sessions
Adding an Attribute Filter
Adding an Attribute Filter By Copying and Modifying an Existing Filter
Editing an Attribute Filter
Deleting an Attribute Filter
Finding and Viewing Data
Using the Find Catalogue Data Page
Finding Selection Codes
Filtering a Selection Code List
Viewing Selection Code Details
Finding Products Across Selection Codes
Finding Products Under One Selection Code
Filtering a Product List
Copying Product Data that Displays on a Product List Page
Viewing Product Details
Viewing Product Media
Finding GTINs Across Selection Codes
Finding GTINs Under One Product
Filtering a GTIN List
Copying GTIN Data that Displays on a GTIN List Page
Viewing GTIN Details
Viewing Item Media
Finding Container GTINs for a Component GTIN
Finding Component GTINs for a Container GTIN
Setting Internet Explorer (IE) Options for Copy Data to Table
Working with Color and Size Codes
Finding Color Codes
Filtering the Color Code List
Examples of Filtering Color Codes
Example 1 - Color Codes for the Brown Group
Example 2 - Color Codes for Rust/Copper
Downloading Color Codes
Finding Size Codes
Filtering the Size Code List
Examples of Filtering Size Codes
Example 1 - Size Codes for Tier Swag Set
Example 2 - Size codes for Adult Male and Unisex Clothing
Example 3 - Size Codes Using the % Wildcard Character
Downloading Size Codes
Requesting a New Size Code from GS1 US
Importing a CSV text file to Excel
Commonly Used Color Description Abbreviations
National Retail Federation Color Code Ranges
GS1 US Product Category List
GS1 US Product Category2 List
Working with Compliance Checks
About Compliance Checks
Enabling Compliance Checks
Email Notifications for Compliance Checks
Maintaining Catalogue Data
Special Character Encoding Guidelines
Adding Selection Codes
Editing Selection Code Descriptions
Deleting Selection Codes
Adding Products
Editing Product Details
Adding and Editing Custom Field Values for a Product
Moving a Product to a Different Selection Code
Deleting Products
Adding Image Attributes to a Product
Adding (Uploading) Physical Images to a Product
Updating Product Image Attributes
Updating Product Physical Images
Deleting Image Attributes from a Product
Deleting Physical Images from a Product
Adding GTINs
Adding GTINs By Copying and Modifying an Existing GTIN
Editing GTINs
Editing Multiple GTINs under a Product
Deleting GTINs
Adding Image Attributes to a GTIN
Adding (Uploading) Physical Images to a GTIN
Updating GTIN Image Attributes
Updating GTIN Physical Images
Deleting Image Attributes from a GTIN
Deleting Physical Images from a GTIN
GTIN Validation
Maintaining Container and Component GTINs
Assigning Components to a Container
Removing Components From a Container
Working with Attributes
GTIN Attribute Conventions
GTIN Attribute Rules
GDS Network Attributes
Multiline Attribute Tips
Associated Multiline Attributes
Working With Costs and Prices
Analytics and Reports
Analytics Report
Requesting and Running an Attributes Analytics Report
Downloading an Attributes Analytics Report
Understanding Attributes Analytics Reports
Deleting an Attributes Analytics Report
Compliance Report
Requesting and Running an Attribute Filter Compliance Report
Downloading an Attribute Filter Compliance Report
Understanding Attribute Filter Compliance Report
Filtering the Attribute Filter Compliance Reports List
Deleting an Attribute Filter Compliance Report
Item Search Ratio Report
Viewing the Item Search Ratio Report
Filtering an Item Search Ratio Report List
Load Status Report
Sample Catalogue Data Load Status Report for 832
Sample Catalogue Profile Load Status Report for 888b
Trading Partner Access Report
Viewing the Trading Partner (TP) Access Report
Filtering a Trading Partner (TP) Access Report List
Setting Internet Explorer (IE) Options for Attributes Analytics and Compliance Reports
Copying Report Data to a Table
Opening a Downloaded CSV Text File in MS Excel
Using the MS Excel Text Import Wizard
Using the Open With Option from Windows Explorer
Working with CSV Text Files to Upload Data
Using Text File Upload
Using a Downloaded Text File for a Text File Upload
CSV Text File Format Rules for Catalogue
Basics
Structure
Header Row
Data Rows
Creating a CSV Text File from an MS Excel Spreadsheet
Create a Basic MS Excel Spreadsheet Structure
Apply MS Excel Formats to Attribute Values
Enter Data into the Spreadsheet
Save Your Spreadsheet as an MS Excel File
Save Your Spreadsheet as a CSV Text File
Viewing the CSV Text File in Notepad
Using a CSV Text File to Upload Data
Correcting Errors in the CSV File
Working with Downloads
Downloading Data
Overview
Batch Download Process
Text File Download Process
Downloading Selection Codes
Downloading Products
Downloading GTINs
Viewing the Download Basket
Deleting Records from the Download Basket
Completing a One-Time Batch File Download
Completing a One-Time Text File Download
Deleting Text File Download Results
Finding a Text File Download Result
Filtering the Text File Download Results List
Opening a Downloaded CSV Text File in MS Excel
Using the MS Excel Text Import Wizard
Using the Open With Option from Windows Explorer
Downloading Images
Downloading Product Images
Downloading GTIN Images
Working with EDI Data
EDI Validation Workflow
Using the EDI Management Console
Filtering the EDI File List on the EMC
Submitting EDI Sample Data
Online Correction of Errors
How Catalogue Processes Batch Files
Strategies for Correcting Errors
EDI Validation Errors
Translation Errors
Data Validation Errors
Using Group Edit to Correct Errors
Rejectable qXML Functions
Levels of Error Processing
Navigating Error Processing
Filtering the Error Documents List
Viewing Translation Errors in an EDI Document
Copying Error Processing Data to a Table
Selecting Errors for Delete, Revert, or Edit
Selecting an Error Document
Selecting Specific Errors or Error Types
Deleting Errors
Correcting Errors
Correcting a single error
Using Group Edit to Correct Multiple Errors
Group Edit Examples
Reverting Errors
Resubmitting Error Documents
Marking Error Documents as Read or Unread
GTIN Number Structures
EN: EAN/UCC-13 (European Article Number)
EO: EAN/UCC-8 (European Article Number)
UA: UPC/EAN Case Code
UK: EAN/UCC-14 (Shipping Container Code)
UP: UCC-12 (UPC Consumer Package Code)
Container and Component GTIN Codes
Container/Component Designation Codes
Component Unit of Measure Codes